Dear Member of AVICOM:

Due to circumstances beyond the control of AVICOM, we are extending the period that AVICOM members in good standing may submit their credentials for candidacy to the AVICOM Board. This will allow AVICOM members who did not receive the initial Call for Candidacy an opportunity to submit their application and credentials. Please note that if you have already submitted your application, you do not need to re-submit it. This extension period is only for people who have not previously submitted their application and credentials in the initial Call for Candidature.

We are arriving at the end of the term for the current members and officers of the AVICOM Board. The regular term for a Board member is three (3) years. The election and installation of the new Board will coincide with the AVICOM General Assembly to be held in Dubai in November.

There are nine (9) Board positions available: Chairperson (1), Vice- Chairperson (1), Secretary (1), Treasurer (1) and Ordinary (At-Large) Members (5). Those among you who wish to be a candidate to serve on the AVICOM Board are asked to submit, before 13 September, 2025, a completed candidature form as well as a biography of 10 lines (maximum length), a CV and a recent photo. You must also indicate which Board Position you wish to be considered for: Chairperson (1), Vice-Chairperson (1), Secretary (1), Treasurer (1) or Ordinary (At-Large) Member (5). Applications without a specific Board position identified will be invalid.

These applications will be collected and validated by the Election Officer.

The candidate must be compliant with and agree to the following qualifications and conditions:

Condition 1: The nominee must be a member of AVICOM in good standing at the time of their candidature and current in the payment of his or her ICOM membership dues for 2025.

Condition 2: The nominee must be willing and able to serve as a member of the AVICOM Board. The candidate must acknowledge that he or she will be responsible for all expenses, including travel, related to his or her position if elected. For planning purposes, you should assume physical attendance to at least two Board meetings per year. Typically, the June meeting is held in Paris in conjunction with the ICOM General Assembly and a Fall meeting is held in another city, usually in Europe. In addition, there may be other meetings, symposia and conferences that will require your attendance.

Condition 3: Existing Board Members who are serving their first term can be nominated and elected to one (1) additional term for a total of two (2) consecutive terms. A member of the Board may be subsequently elected as Chairperson for a maximum of two (2) additional term

Condition 4: The following individuals are ineligible for membership of the AVICOM Board:

• Individuals employed by the ICOM Secretariat or one of its committees.
• Former employees of the ICOM Secretariat or one of its committees. These individuals shall be ineligible for two (2) years after the expiry or termination of their contract. “Employee” refers to an individual who carriesout functions for the ICOM Secretariat or one of its committees and who receives compensation for these functions.

Election calendar

• • Extended Call for candidates: to 13 September 2025.
  • List of candidates sent to the voting members: 15 September 2025.
  • Opening of online voting: 15 September 2025. Please note that there may be two elections held simultaneously. ICOM now requires that the Chairperson be elected via a separate ballot.
  • Closure of voting: 30 September 2025.
  • Election and Installation of the new Board: At the AVICOM General Assembly in Dubai in November 2025.

We should also note that, according to the Internal Rules that govern AVICOM, no more than two Board Members may be from any one Country. If more than two individuals from any one country are nominated, only the two individuals with the greatest number of votes shall be eligible to serve. Also, if you are currently on the Board, you can only occupy the same position for two consecutive terms. If you are in this category, you must apply for a different position on the Board.

Applications are to be sent by e-mail to:

Bob Haroutunian bob@ppiconsulting.net

Election Officer for the election of the Board members of AVICOM for 2025- 2028